Presentation Guidelines

Congress Language: English

Doctoral Colloquium Venue
University of Hamburg
ESA Main Building
Edmund-Siemers-Allee (ESA)
Hamburg, Germany

Map

Arriving to the Doctoral Colloquium 2019

Registration for the Doctoral Colloquium will take place at the main University of
Hamburg ESA building shown above.

The Registration Desk will be located there and open at the following times:

On arrival at the above address please make your way to the registration desk to
collect your delegate badge (which you need to wear at all times). Without your
badge, there is no access to the catering and the venue.

Speaker Presentations

Session rooms will be open as follows for presenters to upload their presentations:

NOTE:

Presenters are requested to copy their presentation on the provided notebook in
the session room ON THEIR DAY OF PRESENTATION ONLY, or at maximum 2 hours
prior to their presentation.
It is recommended that you bring your presentation on a USB memory stick and if
possible, also carry a back-up USB version in case one file is corrupted.

All presentations will be cleared from all computers at the end of each day.
Please note there is no centralized speaker preparation room. Please refer to the
Final DC Program available on the conference website for full details of all sessions.
Technical staff will be on-hand to assist you in all meeting rooms. Presenters should
not provide their own laptop as presentations will be loaded onto the main session
room computer.

NOTE:

If there are movie clips included in your presentation
you must bring the original movie files as well as the PowerPoint file,
otherwise your movie clips may not run

Presentations must be supplied in PowerPoint (PC/Mac) format.

All notebooks operate on Windows and Office formats. Wifi will be available in all
session rooms for presenter use.
Within each session room you will see a set of folders on the desktop, detailing the
sessions taking place that day. Please save your presentation file in the correct
presentation folder to ensure that it is ready for your presentation. Our technicians
and volunteers will be on hand to help you with this process.

Presentation Timing

Presenters are asked to make their way to the room in which they are presenting a
minimum of ten minutes prior to the start of the session tto allow them to meet the
chair of the session. The chair will remind the presenter of their timings before the
start of the session.

Keeping to Time

The program contains a number of presentations. It is therefore imperative that the
sessions start and finish on time.
Please ensure you keep within your allocated presentation time otherwise the Chair
will ask you to conclude.

Questions & Answers

The meeting rooms utilised for the Doctoral Colloquium do not require microphones
for presentations and/or the Q&A sessions.

Audio Visual Support During Presentations

There will be technicians/volunteers in the room should any problems occur with the
audio-visual equipment. Please seek their support if you require this at any time
during your presentation.

Photographs

Please note that some sessions may be photographed for further EMAC promotional
use. If you do not wish to be photographed, please contact emac2019@unihamburg.
de

Printing

There are no printing facilities available during the Doctoral Colloquium. Please ask at
the registration desk if you need something printed.