Oral Presentation Guidelines

Congress Language: English

Please remember that all presentations are in English. No exceptions are made.

Arriving at EMAC 2019

Upon arrival, your first way should take you to our registration desk to pick up your badge. Please check if your badge correctly states all events booked. Without badge there will be no access to the conference buildings and tent/poster/lounge or lunch areas.

From May 28, 2pm, the registration desk will be situated in ground floor of the main building (see lower part of the map in blue). The registration desk will be open as follows:

For the doctoral colloquium, the registration desk will be located in the West Wing:

Speaker Presentations

All session rooms will be open from 8am prior to sessions starting.

NOTE:

Presenters are requested to check their presentation in at the following times
ON THEIR DAY OF PRESENTATION ONLY,
and at max. 2 hours prior to their presentation session.
Preferably, please use the break preceding your session to upload your presentations

All presentations will be cleared from all computers at the end of each day. Therefore please ensure you upload your presentation on the day of your allocated presentation time.

Please note that there is no centralized speaker preparation room. Presentations should be checked into your allocated presentation room only. Please refer to the Final Programme available on the conference website or Conference App for full details of all sessions.

Technical staff will be on-hand to assist you in all meeting rooms. Presenters should not provide their own laptop as presentations will be loaded onto the main session room computer. It is recommended that you bring your presentation on a USB memory stick and if possible, also carry a back-up version in case one file is corrupted.

NOTE:

If there are movie clips included in your presentation
you must bring the original movie files as well as the PowerPoint file,
otherwise your movie clips may not run

Presentations must be supplied in PowerPoint (PC/Mac) format. Please note that if there are movie clips included in the presentation file, then the original movie files must also be supplied as separate files. All computers operate on Windows 7 and Office 2016 formats. Wifi will be available in all session rooms for presenter use.

Within each session room you will see a set of folders on the desktop, detailing the sessions taking place that day i.e. Parallel Session 1, Parallel Session 2. Please save your presentation file in the correct presentation folder to ensure that it is ready for your presentation. Our technicians and volunteers will be on hand to help you with this process.

Presentation Timing

Presenters are asked to make their way to the room in which they are presenting 20 minutes prior to the start of their session to allow for meeting the session chair and uploading the presentations.

The chair will remind the presenter of their timings before the start of the session. All presenters have 20 minutes for their presentation including 2-3 minutes following their presentation to take questions from the audience.

Keeping Time

The program contains a large number of sessions. It is therefore imperative that the sessions start and finish on time. Please ensure you keep within your allocated presentation time, otherwise the Chair will ask you to conclude.

Questions & Answers

There will be microphones in all larger conference rooms for use during the Q&A sessions. Smaller meeting rooms do not require microphones.

Audio Visual Support During Presentations

There will be technicians/volunteers in the room should any problems occur with the audio-visual equipment. Please seek their support if you require this at any time during your presentation.

Photographs

Please note that some sessions may be photographed for further EMAC promotional use. If you do not wish to be photographed, please contact us or inform the photographer.

Printing

If you wish to arrange for any printing, please contact the registration desk.